[click thumbnails for enlarged view]
AS Club is the software solution that covers all aspects of managing clubs
and other small to mid-size membership organizations (recommended for up to
about 15,000 members).
AS Club is a mature application: first released in 2005,
it was developed in close cooperation with a yacht club whose
membership at the time hovered around 1000 members. The application implements the typical club-specific accounting procedures, comprising
the automated cyclical debiting of member accounts with membership fees and charges
for additional facilities - ad hoc debiting, crediting, and adjusting of
accounts are of course supported as well.
EFT payments of membership fees into the club's bank account can and should be imported from electronic
bank statements, downloaded from the bank's website. This saves time and eliminates possible sources of human error.
AS Club offers a
additional feature set, such as the printing and re-printing of barcoded member
ID cards on paper or PVC blanks, and their automatic optical recognition by way of a
Windows-supported webcam, the handling of email- and SMS-communications, and even the hosting of the club's
website on the club computer, thus allowing members to make on-line account
enquiries and to send instant messages to the operator, from anywhere in the world.
The AS Club design puts particular emphasis on data security to protect
the privacy of your members: an automated backup service runs in the background
to upload the member
database daily to the Austrosoft web server; all data is encrypted for
transmission and storage to protect
private member information from falling into the wrong hands. Multiple users,
e.g. committee members,
can connect to the same AS Club installation; an easy to use
Synchronize feature keeps local and online backup databases in sync.
Users may install AS Club
on multiple internet-connected computers, all accessing the same database, without
incurring any extra costs. Additional 'client-computers' can easily be configured for privileged
access by means of a password which authorizes the uploading (i.e. the creating
and editing) of information; normal non-privileged access grants only the retrieval
(i.e. the viewing) of online database information.
A summary of the main program features:
automated debiting of member
accounts with a billing cycle easily switchable between 12/6/3/1 months
payment intervals and between membership types, in both cases with full compensation
transaction-oriented: a persistent
Undo-function lets you roll back erroneous
transactions at any time
member payments may be imported
from standard bank statements in Microsoft Money format, AutoAllocate
shares out lump sum payments to club sub-accounts according to
monitoring of defaulting members
and recategorizing them into two system-owned categories 'Defaulter' and
for consistency, accounts are
moved in and out of Defaulter/Inactive categories without user
optional monthly interest charges
obey a user-determined grace period
the full complement of traditional
hardcopy output is provided
system phasing-in support
via a "Go Live" function
Integrated highly efficient email
and SMS dispatch
if an Internet connection suitable
for server operation is available:
AS Club's integrated web server
can run the club website,
can respond to account enquiries
from members with an online statement of account, processed in real time
can receive instant messages from
members that pop up immediately on screen
multiple users can synchronize
their local database with an online mirror provided by Austrosoft
club ID cards are automatically
reprinted before they expire, PVC card printers are supported
contain EAN13 barcodes; a program-supported web camera suffices for
an interactive "Guided Tour" of
the essential program features and a "Tutorial" make for a gentle
learning curve; an extensive context-sensitive help system is built-in
an attractive 'skinable' GUI makes
AS Club visually identical on all versions of Windows, from Windows XP to
Windows 10, suitable skins allow you to switch your screen between
daylight and lowlight mode, depending on your workplace situation
Club administrators who are looking beyond general purpose
accounting programs for a software solution tailor-made for the club
environment will appreciate AS Club as a welcome alternative option.
AS Club, Austrosoft proves
that a software product aimed at a niche market can look as attractive and perform as
the familiar industry-standard software applications. Since 2004, in an ongoing process of
development and fine tuning, we have turned the feedback from our users into steady improvements and new design ideas, resulting in a
software tool able to efficiently perform the daily administrative routine tasks of a club manager.
AS Club performs most of these
member accounts are debited at set intervals, timely payments are monitored and
defaulters placed "under observation". AS Club charges interest on overdue
accounts and automatically adjusts the accounts of members switching service
types. Member payments are settled from electronic bank statements obtained through Internet
are credited in seconds and errors arising from manual data capture are avoided by
AS Club dispatches club documents and messages to groups of members or individuals through
email and SMS (while still supporting traditional print output). As a case in point, one mouse-click suffices to send off
a 'statement of account' to all or
selected members via email. If documents are to be mailed the traditional way, AS Club will
even print the envelopes. Another instance would be a payment reminder only to members in arrears: it
only takes a few mouse-clicks to send out a personalized
SMS to the cell phones of all members concerned.
Personalized invitations to club functions can be
dispatched just as easily via email or SMS, utilizing
editable templates for speedy message selection.
a suitable internet connection, AS Club
can act as
web server that hosts the club website
locally on the club computer, in fact turning it into a web site. When acting as
web server, it allows members to view their accounts from anywhere in the world
as well as to send messages to the club manager. An example would be a member viewing her latest statement of account
and querying it by dispatching an instant message to which the AS Club
operator is alerted through a pop-up window (showing the member's photograph
Additional web server features such as online polls and online voting are
currently under review.
The web server with live database access comes
build-in and is pre-configured, it works right 'out of the box' and requires no
configuration or special know-how.
Note: as a general rule, web servers need to have a valid
Internet address, either
statically or dynamically allocated.
Computers connected through WiFi 'hotspots' and similar subnets (i.e. clients on LAN's, WAN's, connected through proxies,
or have incoming calls blocked by firewalls) cannot normally be reached from the Internet and
can therefore not act as web servers. AS Club tries to determine the type of
connection and informs of its suitability.
Whether your membership numbers are in the dozens or in the thousands,
AS Club will handle the financial matters. There is no risk or
effort involved in downloading AS Club from
the Austrosoft web site and trying it out for yourself - you have up to 2 months
until online registration is required. The registration is free for up to 100
After launching AS Club you have access to
(1) the Guided Tour, a program walk-through introducing AS Club
(2) an illustrated step-by-step Tutorial that demonstrates the
most frequently used program functions,
(3) a context-sensitive, detailed help system and reference guide
that can be called up via the F1 function key.
AS Club can be tried for up to two months with no obligation.
Please feel free to email us for assistance
should you encounter any problems (but note also that your questions may have
already been answered
on the FAQ page).
The generous AS Club license makes extending the included one-year maintenance
optional. You decide whether to extend the support and maintenance contract after the first year as
'insurance policy' or continue without assistance in which case you can
go on using the program free of charge and without further restrictions under a license that will
only expire on Dec..31,.2099.
As an example, the
speedy electronic distribution of statements of account, tax invoices, and other documents, as
well as the use of SMS, was found so economical and convenient by the
Mossel Bay Yacht and Boat Club (MBYBC) that it decided to make it standard practice by
writing it into the club constitution.
The new web server feature makes
'outsourcing' your website to third parties unnecessary, again resulting in
cost savings and a site that can
be maintained with tools you already know (e.g. MS Word, and many other programs that
can create files in HTML-format).
Tighter control of
defaulters and the means to easily reach them via email and SMS improve the
club's cash flow. AS Club does away
with 'snail-mail', as
every club member can nowadays be reached through email and
SMS. Of course, AS Club can also produce attractive hardcopy instead of,
or in addition to, electronic documents.
Convenience features, such as the automated production of
ID-cards, optionally on PVC card printers, add to the utility of the program. Thanks to the built-in web
camera support, you can snap a member's photograph on-site and immediately print an
ID card, or alternatively attach a portrait scanned-in from a
You don't have to be a computer expert to operate AS Club as the learning curve
is rather gentle: an interactive 'Guided Tour' and an in-depth tutorial introduces you to the software in no
time at all. The necessary
'house-keeping' functions, such as month-end processing, or
backup/restore are easily performed one-click operations.
AS Club is a completely autonomous, native Microsoft Windows application that is fully
functional without Internet access. However, if available, the Internet enables useful additional features:
program output can be distributed electronically to members as
short but urgent text messages to members can be sent via SMS
member payments can be imported in seconds from bank statements
downloaded in Microsoft Money format
AS Club receives program updates automatically from the Internet
a master copy of the AS Club database is
maintained on the Austrosoft web server and can be retrieved with
one mouse-click should
the need arise
multiple users of the same database can synchronize their local
database with the master, including member
photographs used for ID card printing
AS Club can run the club website on the local computer; this makes it
also possible for members to view their
latest statement of account on-line and send instant messages from their web browser to the AS Club
The AS Club Scheduler - Automating the Billing Cycle
One of the core functions of AS Club is debiting member accounts with
membership and service fees according to a predetermined schedule.
Set up individually for each member account it holds information about the
services a member has signed up for as well as their individual
start dates, end dates, and payment intervals. With a few clicks of the
mouse you can schedule multiple
debits to be posted annually, biannually, quarterly, or monthly,
in any combination. Non-authorized payment intervals may be
disabled beforehand when you first set up a sub-account, thereby preventing operator errors
to occur later
on. The left picture shows for instance how to allow only annual charges on the ID Card Renewal account.
Turning services on or off, setting dates and payment intervals
is accomplished in seconds. If modifying a service should result in an
over- or undercharge, AS Club will post the correct adjustment
automatically. This holds also for changes that are scheduled up to a year in
advance, a necessary adjustment will be posted when the relevant date
arrives. Adjustments are accumulated for each sub-account
and remain separate from debits and credits so as to be easily
identifiable on reports.
[click images for enlarged view]
All on one page: editing member
particulars, attaching photographs, adding club facilities, managing the billing cycle
Monthly interest on overdue accounts is optional and will be
charged observing a user-determined grace period.
Memberships, facilities and payment schemes can be added,
edited or deleted with monthly effect. Thorough
plausibility checks and the validation of critical user
actions assure the consistency of the database.
Keyboard input is generally reduced to a minimum, but if
necessary, strict validation of the input data reduces the
risk of human error. A degree of decision-taking based on a
set of rules is built into AS Club to simplify the maintenance of accounts. For
instance, each chargeable service or facility on offer is
represented as a club sub-account. When a payment is posted,
it is automatically shared out among sub-accounts requiring
settlement. As a consequence, the
club sub-account balances are at all times up-to-date and
can be easily monitored. This feature is also a prerequisite
for the automated consolidation of club sub-accounts from
electronic bank statements.
The functional graphical user interface is easy to work
with and helps to get around in the program with a minimum of clicks, thus
reducing the time spent navigating.
Towards full automation: posting credits
is rarely necessary if electronic bank statements are imported in MS money format (ofc/ofx files)
AS Club monitors member activity and timely payments: once
user-determinable time thresholds are exceeded, it re-categorizes
non-paying and non-responding members as "Defaulters" and
A complementary function automatically reinstates members to their former
membership categories when payment has been received.
The system credits member payments to sub-accounts, one each
per membership category or facility, via the AutoAllocate feature: lump sum
payments are automatically broken up and shared out among
the relevant sub-accounts.
An "all-or-nothing"-type of settlement may be enforced should a service require
it. This means a sub-account will either be settled in full or not at all if
the payment is not sufficient. The insufficient amount remains as credit or is
used to settle other sub-accounts.
Partial settlements (AutoSplit) are
in most cases the preferred system behaviour; they are
thus enabled by default.
Adding, editing, and deleting
Memberships are not static - in
fact, changes may occur quite
frequently. They may be caused by
adjustments to the club's fee structure, the status and personal
details of members, or the modalities of payment. New services or
facilities may be introduced, others may be discontinued, and so
AS Club does not only adapt to such changes easily, but will also
check them for legitimacy wherever possible. For instance, it will
not allow the deletion of a membership category as long as any
user belongs to it, or the cancellation of payment intervals while
they are still being utilized; these rules apply to all
Over 400 detailed messages keep the user informed or warn of
Another attractive program feature is the handling of member ID
cards. The application provides dozens of attractive "themes" which can be
picked from a grid of thumbnail images and customized using the built-in
graphical editor (picture left).
ID card 'theme' selection via thumbnails and editor
Printing ID cards in bulk
AS Club prints ID cards in high quality, complete with colour photograph and an
optical barcode that can be read by an attached web camera. AS Club uses the
encoded account number to look up the account and display it on screen in a
fraction of a second.
Photographs complement the
ID cards, they can
be acquired from files, a flatbed scanner, or through a live web cam
feed integrated into AS Club.
The cards are semi-automatically reprinted before their period of validity
expires (right-hand picture).
AS Club can also send out payment reminders, invitations,
or other short messages of up to 160 characters in SMS text
format to member's cell phones. An easy to use
integrated message editor allows the user to set up
customized messages, assembled before dispatch from static
text and variable database information, such as account
number, member name, account balance, and so on. Messages
can be sent out to all members, to some or all members of a
membership category, or to individual members.
AS Club produces statements of account as required, for any relevant time period, reflecting the month-end
or to-date balance.
They can be dispatched via email through the integrated SMTP module or printed on plain paper, A4 or A5, either in
black & white or with a touch of colour.
statement of account
The statement of account
printed in A4 format
The most common Statement format can be produced by simply
clicking "Print". On the other hand, a number of filter options allow you to
shape output to your exact needs.
For speedy and economical mail delivery, dispatching statements directly to
the email accounts of club members through the integral email dispatcher will
in most cases be given preference.
The same email system can be utilized to send out other club documents, from
a monthly newsletter to electronic birthday greetings.
Attention to detail: cash
receipt showing the amount numerically
AS Club is easily mastered
On launching AS Club for the first time, a "Guided Tour" offers to introduce
you to the
most important program
features. This is followed up by a "Tutorial" which is part of the help-system and demonstrates
the commonly used functions step-by-step. Detailed, context-sensitive help is
available at all times and can be invoked by pressing the F1
AS Club can be tried free of charge for up to two months
(the month of installation, plus one).
The installation is simple thanks to an automated setup:
downloading the application from the
the AS Club setup-icon on your desktop, double-clicking it
installs the application.
AS Club can run on any version of the Windows operating
system beginning with Windows XP and is compatible with all x86 and x64
Once set up, an AS Club installation keeps itself up-to-date as program
upgrades are automatically downloaded and installed. You only need an Internet connection to be always running
the latest version of AS Club.
For more information see also the FAQ page, or simply
contact us by email or phone